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Special Event Form

Special Event Form

Interested in having an event at Town Center? Please fill out the form below and submit. Marketing will review and contact you. If you have questions please call the Marketing Department at 916-933-3013 ext. 203.

*red asterisk indicates a required field

    Must receive 90 days in Advance

    Non Profit or For Profit? (select one)

    Provider of the facility has the right to request profit share for events that are “For Profit.” Event management and profit participation will be outlined in the proposal if the event is accepted.
    Event Name:*
    Event Purpose:*
    Date(s) of Event:*
    Organization(s):*

    (Involved or Benefitting)
    Address:*
    Requestor Name:*
    Requestor Cell:*
    Email Address:*
    Type of Event: (check all that apply)*
    ConcertRun / WalkCar ShowFood and/or Beverage TastingSport / CommunityOther (please explain)

    Setup Time:*
    –
    Event Time:*
    –
    Clean Up Time:*
    –
    Event Location: (check all that apply)*
    Steven Young AmphitheaterTheater PlazaTown Center BlvdSandra’s Rose GardenLake TrailOther

    Expected Number of Attendees:*
    Number of Parking Stalls Required for Event Staff and Vendors:*
    Event Open To:*
    Event Guest Fee:*
    $ 
    Day of Event Contact Name:*
    Day of Event Contact Cell:*
    Day of Event Contact Email:*
    Day of Event Backup Contact Name:
    Day of Event Backup Contact Cell:
    Day of Event Backup Contact Email:

    Special Event Requests

    Will Alcohol be served or sold?*

    If yes, what type & who will provide?

    Permit may be required.
    Will a street closure be required?*
    Must use professional street closure company. Obstruction permit required from the county if CMS boards will be used. Vine Street cannot be closed at anytime.
    Will food be prepared and sold on site?*

    What type & who will provide?

    County permit required.
    Will vendors be utilized for this event?*

    Please list below (including rental companies, equipment companies and onsite vendors):

    What entertainment will be at this event and where will they be located?*

    Special Facility Needs:*

    WaterElectricityOther

    If electricity is needed, please provide amperage needed: 

    If facilities are needed, please provide map where power is needed and describe below:

    Will sponsors be utilized for this event?*

    Please list below:

    Please describe or attach levels of sponsorship opportunities.

    EDH Town Center is entitled to the highest sponsorship level and recognition for the use of the premises.
    How will you promote the event?(Attach marketing plan if available)*

    PostersPostcardsFlyersPress ReleaseOther

    All printed materials must be submitted and approved through Town Center Marketing prior to printing.
    Would you like to use banners?*

    Which banner locations are you requesting to utilize for promotion?

    Steven Young AmphitheaterTheater PlazaTown Center Blvd & Latrobe RoadVine Street & White RockPost Street & White Rock

    Banners are displayed no more than 2 weeks prior to event and are not guaranteed in these locations at all times. Banners can be removed at discretion of management office. Banners must be approved by the marketing department prior to manufacturing and must be exact dimensions of signs provided.
    Expected costs of this event:*
    $ 
    Expected Revenue from this event:*
    $ 
    Liability Insurance is required.*
    Additional Insurance requirements will be provided with conditions of approval.

    Insurance Carrier:
    Phone Number:
    Email:

    Emergency Contacts

    Contact #1 Name:
    Contact #1 Cell:
    Contact #1 Email:
    Contact #2 Name:
    Contact #2 Cell:
    Contact #2 Email:
    Contact #3 Name:
    Contact #3 Cell:
    Contact #3 Email:

    Attachments Check List:*

    Drafted map of event layout
    Brief description of event and why you want to hold your event in Town Center.
    Brief description of non-profit or any marketing materials you can provide.

    Please check this box to sign for your approval

    X